How to make data entries with User-Form, Vlookup, Countif and Dynamic Named Ranges to create databases quickly and easily. Watch the video below:
Watch this video on YouTube.
Here’s the complete VBA code:
Module1
Sub showItemForm()
frmItem.Show
frmItem.tb1.SetFocus
End Sub
Module2
Sub showCustomerForm()
frmCustomer.Show
frmCustomer.tb1.SetFocus
End Sub
frmCustomer
Private Sub cmdAddCustomer_Click()
Sheet2.Activate
erow = Sheet2.Cells(Rows.Count, 3).End(xlUp).Offset(1, 0).Row
Cells(erow, 3) = tb1.Value
Cells(erow, 4) = tb2.Value
Cells(erow, 5) = tb3.Value
Cells(erow, 6) = tb4.Value
Cells(erow, 7) = tb5.Value
Cells(erow, 8) = tb6.Value
End Sub
Private Sub cmdClear_Click()
For i = 1 To 6
Me.Controls(“tb” & i) = “”
Next
End Sub
Private Sub CommandButton1_Click()
Unload Me
End Sub
Private Sub tb1_AfterUpdate()
Sheet2.Activate
If WorksheetFunction.CountIf(Sheet2.Range(“C:C”), Me.tb1.Value) = 0 Then
MsgBox “Wish to add this new customer?”, vbOKCancel, “Add Customer”
End If
If vbOK Then
cmdAddCustomer.Visible = True
Me.tb2.SetFocus
‘Exit Sub
End If
If WorksheetFunction.CountIf(Sheet2.Range(“C:C”), Me.tb1.Value) > 0 Then
cmdAddCustomer.Visible = False
MsgBox “Customer already exists! The data is displayed.”
With Me
.tb2 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet2.Range(“customers”), 2, 0)
.tb3 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet2.Range(“customers”), 3, 0)
.tb4 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet2.Range(“customers”), 4, 0)
.tb5 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet2.Range(“customers”), 5, 0)
.tb6 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet2.Range(“customers”), 6, 0)
End With
End If
End Sub
Private Sub UserForm_Initialize()
tb1.SetFocus
End Sub
frmItems
Private Sub cmdAddItem_Click()
Dim erow As Long
Sheet3.Activate
erow = Sheet3.Cells(Rows.Count, 4).End(xlUp).Offset(1, 0).Row
Cells(erow, 4) = tb1.Value
Cells(erow, 5) = tb2.Value
Cells(erow, 6) = Val(tb2) * (Val(tb3) / 100)
Cells(erow, 7) = Cells(erow, 6) / 2
Cells(erow, 8) = Cells(erow, 6) / 2
Cells(erow, 9) = Cells(erow, 5) + Cells(erow, 6)
Cells(erow, 10) = tb4.Value
End Sub
Private Sub cmdClear_Click()
For i = 1 To 4
Me.Controls(“tb” & i) = “”
Next
End Sub
Private Sub CommandButton1_Click()
Unload Me
End Sub
Private Sub tb1_AfterUpdate()
Sheet3.Activate
If WorksheetFunction.CountIf(Sheet3.Range(“D:D”), Me.tb1.Value) = 0 Then
MsgBox “Wish to add this new item?”, vbOKCancel, “Add Item”
End If
If vbOK Then
cmdAddItem.Visible = True
Me.tb2.SetFocus
End If
If WorksheetFunction.CountIf(Sheet3.Range(“D:D”), Me.tb1.Value) > 0 Then
cmdAddItem.Visible = False
MsgBox “Item already exists! The data is displayed.”
With Me
.tb2 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet3.Range(“items”), 2, 0)
.tb3 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet3.Range(“items”), 3, 0)
.tb4 = Application.WorksheetFunction.VLookup((Me.tb1), Sheet3.Range(“items”), 7, 0)
End With
End If
End Sub
Private Sub UserForm_Initialize()
tb1.SetFocus
End Sub
Further reading:
Refer to Named Range Excel VBA
How to use Vlookup to get multiple values
Hi Sir,
Myself Manikandan, i recently tried to work on Excel VBA for the below one, but am getting issues with the last row
“vba excel to get values to text box based on combobox”
Could you please send me Excel file with Macro, that will be helpful very much.
This is my kind request
Dear Sir, I need to make a vba form to get input information and save that in master sheet along with that I want to generate invoice copy with selected record to make print. But the problem I faced each item has no of batches somtime one somtimes 5 with manufacturering and expiry information. If items are more than 3 and batches 2,3 4 for each how I will configure 2nd page.
If any thing not clear please let me know.